Zoho Books Training

• Overview of Zoho Books and its role in accounting automation
• Understanding Zoho Finance Suite (Books, Inventory, Payroll, Expense)
• Cloud accounting concepts and multi-user collaboration
• Navigating the Zoho Books dashboard and key modules

• Creating a new organization in Zoho Books
• Setting up financial year, base currency, and tax preferences
• Company information, logo, and branding setup
• Adding users, defining roles, and setting permissions
• Customizing invoice templates and numbering sequences

• Understanding General Ledger structure in Zoho Books
• Creating and managing Chart of Accounts (Assets, Liabilities, Equity, Income, Expenses)
• Posting and reviewing Journal Entries manually
• Transferring balances between accounts
• Understanding Trial Balance, Ledger, and Journal Reports
• Year-end adjustments and closing entries

• Adding and managing customer and vendor records
• Assigning credit limits, payment terms, and billing preferences
• Tracking communication and transactions
• Customer/Vendor statements and balance confirmations

• Creating Estimates, Sales Orders, and Invoices
• Managing Retainers and Recurring Invoices
• Handling advance payments and credit notes
• Linking sales with payment gateways (Razorpay, Stripe, etc.)
• E-Invoicing and IRN Generation (for Indian GST)
• Automating email notifications and reminders

• Creating Purchase Orders, Bills, and Debit Notes
• Recording expenses and managing expense claims
• Linking bills with purchase orders and goods received
• Managing petty cash transactions and approvals
• Automating recurring expenses and subscriptions

• Connecting bank accounts and importing bank feeds
• Automatic bank feed setup and rule creation
• Manual and auto-matching of transactions
• Handling partial payments, bounced cheques, and reversals
• Multi-currency transactions and foreign bank accounts
• Reconciling credit cards, wallets, and online gateways
• Generating Bank Reconciliation Statements and audit reports
• Troubleshooting reconciliation discrepancies

• Understanding Fixed Assets lifecycle in accounting
• Recording asset acquisitions and capitalization
• Asset classification (Tangible, Intangible)
• Automating monthly/annual depreciation
• Asset disposal, revaluation, and impairment adjustments
• Asset register and reconciliation with GL
• Asset reports: Depreciation Schedule and Asset Summary

• Enabling and configuring Inventory in Zoho Books
• Adding items, SKUs, categories, and units
• Managing stock levels and reorder alerts
• Valuation methods (FIFO, Weighted Average)
• Stock adjustments, damaged goods, and returns
• Integrating with Zoho Inventory for advanced control

• Understanding Indian taxation system: GST, TDS, and Input Credit
• Setting up tax groups, HSN/SAC codes, and GSTIN validation
• Configuring tax profiles for customers and vendors
• Managing tax-inclusive and exclusive transactions
• Recording TDS deductions and remittance tracking
• Input Tax Credit (ITC) utilization and adjustments
• Handling reverse charge mechanisms

• Generating GST Summary Reports in Zoho Books
• GSTR-1 (Outward Supply) preparation and reconciliation
• GSTR-3B (Tax Summary) filing process
• GSTR-2B reconciliation for Input Tax Credit
• Filing returns through Zoho Books (direct API integration)
• Generating E-Way Bills and validation steps
• Audit trails and compliance documentation

• Payment gateway integrations and online collections
• Recording and tracking vendor payments
• Managing cheque, NEFT, and UPI transactions
• Setting payment approval hierarchies
• Automating reminders for due invoices and bills

• Hands-on project including:
  • GST calculation and filing for a sample company
  • TDS and TCS computation and filing
  • Income Tax return preparation
  • Reconciling taxes with accounting records
• Practical problem-solving scenarios on penalties, exemptions, and reverse charge
• Capstone: End-to-End Indian Taxation Compliance for a simulated business

• Workflow automation for approvals and notifications
• Setting up recurring transactions and schedules
• Custom Functions and Webhooks in Zoho Books
• Integrating Zoho Books with:
  • Zoho CRM
  • Zoho Payroll
  • Zoho Inventory
  • Third-party tools (Tally, QuickBooks, Excel, etc.)
• Data import/export, API connections, and backups

Hands-On Project Includes:

• Creating a complete organization in Zoho Books
• Managing sales, purchases, expenses, and assets
• Performing full Bank Reconciliation
• Recording GL entries and depreciation
• Filing GSTR-1 and GSTR-3B returns
• Generating financial reports and dashboards for management review